Hotels and room types

Add the properties you contract rooms with, manage each hotel’s room types, and archive what is no longer taking bookings.

The Hotels page lists the properties housing is arranged at for this event. Hotels are the foundation of the module: room blocks and stays both build on a hotel and one of its room types.

Add a hotel

1. Click Add hotel

   Name the property — “Hilton Kuala Lumpur”. That is all the dialog asks; everything else is configured on the hotel’s page.

2. Fill in the property details

   On the hotel’s page: the address, and the hotel’s time zone — by default it follows the event’s, but a hotel in another city can carry its own, so stay nights mean the hotel’s local nights.

The external provider and external property ID fields exist for hotels synced with an outside housing system. Leave them empty when the hotel is managed here — which is the normal case.

Room types

A room type — Deluxe King, Twin — is the unit housing is managed in. It is a kind of room, never a specific room: blocks contract counts of a room type per night, and stays reserve a room type, not a door number.

Room types are created and edited on their hotel’s page:

• Name — what the contract calls it.
• Sleeps — how many guests one room takes. This capacity is informational: it helps you place people sensibly, but nothing enforces it. A stay’s guest list can be whatever reality is.

Create exactly the room types your contract names, with the contract’s wording — the rooming list you export later will use these names, and the hotel should recognize them.

Archiving

Hotels and room types are archived, never deleted:

• An archived hotel keeps its room blocks and stays but takes no new ones — history stays intact and answerable.
• An archived room type likewise takes no new blocks or stays; existing ones keep their reference.
• Restore brings either back into use.

Archive a hotel when the contract falls through or the property is no longer used for this event; the stays already placed there remain on record.

Rules to know

• Room types live on their hotel’s page — that is the only place they are created and edited.
• “Sleeps” is informational; nothing counts guests against it.
• Archived hotels and room types keep all existing blocks and stays but accept no new ones.
• Nothing in housing is ever deleted — archiving is how things end.
• Every operation on a hotel and its room types is recorded in the event’s audit log.